Brentwood
Diocese
Safeguarding
Parish
Safeguarding
Reporting Allegations or Concerns
Allegations or concerns may relate to something happening now, or to events that occurred in the past but are only now being disclosed. In either case, all concerns will be taken seriously and responded to with equal importance. Past incidents may have ongoing relevance and could indicate a risk to others who may still need protection.
Parish Safeguarding Process
Welcome to our Safeguarding page. Our parish is committed to creating a safe, supportive environment for everyone. Below you’ll find guidance on what to do if someone makes a disclosure or you become aware of a concern, plus a clear visual workflow to help you follow each step in the right order.
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Why This Matters
Safeguarding is everyone’s responsibility. Timely, compassionate action not only protects vulnerable individuals but also ensures we meet legal and diocesan standards. By following a consistent process, we:
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Respond sensitively and without delay
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Keep accurate records to inform appropriate support
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Respect people’s rights and confidentiality limits
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Connect with specialists when additional expertise is needed
Step-by-Step Guide
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1. Receive with Care
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Remain calm and reassuring. Your composure helps the person feel safe.
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Listen carefully. Acknowledge what’s shared without judgment or minimisation.
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2. Enable Free Expression
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Avoid interrogation or leading questions. Let the person choose their own words.
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Be mindful of differences. Age, culture, language or disability can affect how someone describes events.
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3. Clarify Next Steps
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Explain what will happen. Outline who you need to contact and why.
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Set realistic expectations. Don’t promise total confidentiality—only share details with those who need to know.​
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4. Document Promptly
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Make a careful written record as soon as possible. Include:
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Date and time of the incident
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Date and time of your recording
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Names of those present
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Sign and secure your notes in our designated safeguarding folder.
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5. Offer Continued Support
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Provide contact details and explain when and how you will follow up.
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Encourage next steps. Help the person feel empowered to share their story with professionals.
Special Consideration: Adults
If the concern involves an adult:
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Ask for their consent to share the information.
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If they consent, pass it on to the Safeguarding Coordinator.
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If they do not consent, seek immediate guidance from the Safeguarding Coordinator before taking further action.
